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1. Introduction
This Privacy Policy explains how the Executive Agency for Higher Education, Research, Development and Innovation Funding (UEFISCDI), located in Romania, processes personal data collected through this LimeSurvey questionnaire. This survey is conducted as part of an ERASMUS+ project funded by the European Union, aimed at gathering insights from public authorities and stakeholder organizations across the European Higher Education Area (EHEA) to support educational collaboration and policy development.
UEFISCDI acts as the data controller for the purposes of this survey. We are committed to protecting your privacy and complying with the General Data Protection Regulation (GDPR) (EU) 2016/679 and any applicable national laws in Romania and other EU member states.
By participating in this survey, you acknowledge that you have read and understood this Privacy Policy. Participation is voluntary, and you can withdraw at any time without consequence.
2. What personal data do we collect?
We may collect the following types of personal data through this questionnaire, depending on the questions and your responses:
· Contact information: Such as your name, email address, job title, and organization (e.g., the organization you represent).
· Professional details: Information about your role in higher education, affiliations, or opinions related to EHEA topics.
· Technical data: Automatically collected information like IP address, browser type, and device details for survey administration purposes.
· Any other information you voluntarily provide in open-ended responses.
We do not collect sensitive personal data (e.g., racial or ethnic origin, health data). If anonymous responses are possible, we encourage their use to minimize personal data collection.
3. Purpose and legal basis for processing your data
We process your personal data for the following purposes:
· To administer and analyze the survey responses to achieve the objectives of the ERASMUS+ project, such as improving higher education policies and fostering collaboration across the EHEA.
· To contact you for follow-up questions or clarification, if you provide consent.
· To generate aggregated reports or statistics that may be shared with project partners, EU institutions, or published (in anonymized form).
The legal bases for processing under GDPR are:
· Legitimate interests (Art. 6(1)(f)): To conduct research and fulfill the project's goals, balanced against your rights and freedoms.
· Consent (Art. 6(1)(a)): Where you explicitly agree, such as for follow-up contact or if sensitive data is involved.
· Compliance with legal obligations (Art. 6(1)(c)): If required by EU funding rules or Romanian law.
We will not use your data for any other purpose without your prior consent.
4. Who do we share your data with?
Your personal data may be shared with:
· ERASMUS+ project partners within the EU, strictly for project-related purposes.
· EU institutions (e.g., the European Commission) for reporting and auditing, as required by funding agreements.
· Service providers: Such as LimeSurvey hosting providers or data analysis tools, who act as data processors under strict confidentiality agreements and GDPR-compliant contracts.
· Public authorities: In aggregated, anonymized form for policy reports.
We do not transfer data outside the EU/EEA without appropriate safeguards, such as Standard Contractual Clauses or adequacy decisions.
5. How long do we keep your data?
We retain your personal data only as long as necessary:
· Survey responses: Up to 2 years after the project's completion or as required by ERASMUS+ retention rules (typically 5-10 years for audit purposes), after which it will be anonymized or deleted.
· Contact details: Deleted immediately after the survey closes unless you consent to longer retention for follow-up.
Anonymized or aggregated data may be kept indefinitely for research purposes.
6. Your rights under GDPR
As a data subject, you have the following rights:
· Access: Request a copy of your personal data.
· Rectification: Correct inaccurate or incomplete data.
· Erasure ('right to be forgotten'): Request deletion where no longer necessary or if you withdraw consent.
· Restriction: Limit processing in certain circumstances.
· Objection: Object to processing based on legitimate interests.
· Data portability: Receive your data in a structured format.
· Withdraw consent: At any time, without affecting prior processing.
To exercise these rights, contact us using the details in Section 9. We will respond within one month (extendable if complex). You also have the right to lodge a complaint with the Romanian National Supervisory Authority for Personal Data Processing (ANSPDCP) or your local supervisory authority.
7. Data security
We implement appropriate technical and organizational measures to protect your data, including:
· Encryption of data in transit and at rest.
· Access controls limited to authorized personnel.
· Regular security audits.
· Measures to prevent unauthorized access, loss, or breach.
In the event of a data breach, we will notify you and relevant authorities as required by GDPR.
8. Cookies and tracking
This LimeSurvey may use essential cookies for functionality (e.g., session management). No tracking cookies for marketing are used. You can manage cookie preferences through your browser settings.
9. Contact Us
For questions about this Privacy Policy or your data, contact:
· Email: protectiadatelor@uefiscdi.ro / newfav@uefiscdi.ro
· Address: Str. Mendeleev nr. 21-25, Sector 1, Bucharest, Romania
· Website: www.uefiscdi.ro
10. Changes to this policy
We may update this Privacy Policy to reflect changes in our practices or legal requirements. Updates will be posted on the survey page or notified via email if we have your contact details.
1. Introduction
This Privacy Policy explains how the Executive Agency for Higher Education, Research, Development and Innovation Funding (UEFISCDI), located in Romania, processes personal data collected through this LimeSurvey questionnaire. This survey is conducted as part of an ERASMUS+ project funded by the European Union, aimed at gathering insights from public authorities and stakeholder organizations across the European Higher Education Area (EHEA) to support educational collaboration and policy development.
UEFISCDI acts as the data controller for the purposes of this survey. We are committed to protecting your privacy and complying with the General Data Protection Regulation (GDPR) (EU) 2016/679 and any applicable national laws in Romania and other EU member states.
By participating in this survey, you acknowledge that you have read and understood this Privacy Policy. Participation is voluntary, and you can withdraw at any time without consequence.
2. What personal data do we collect?
We may collect the following types of personal data through this questionnaire, depending on the questions and your responses:
We do not collect sensitive personal data (e.g., racial or ethnic origin, health data). If anonymous responses are possible, we encourage their use to minimize personal data collection.
3. Purpose and legal basis for processing your data
We process your personal data for the following purposes:
The legal bases for processing under GDPR are:
We will not use your data for any other purpose without your prior consent.
4. Who do we share your data with?
Your personal data may be shared with:
We do not transfer data outside the EU/EEA without appropriate safeguards, such as Standard Contractual Clauses or adequacy decisions.
5. How long do we keep your data?
We retain your personal data only as long as necessary:
Anonymized or aggregated data may be kept indefinitely for research purposes.
6. Your rights under GDPR
As a data subject, you have the following rights:
To exercise these rights, contact us using the details in Section 9. We will respond within one month (extendable if complex). You also have the right to lodge a complaint with the Romanian National Supervisory Authority for Personal Data Processing (ANSPDCP) or your local supervisory authority.
7. Data security
We implement appropriate technical and organizational measures to protect your data, including:
In the event of a data breach, we will notify you and relevant authorities as required by GDPR.
8. Cookies and tracking
This LimeSurvey may use essential cookies for functionality (e.g., session management). No tracking cookies for marketing are used. You can manage cookie preferences through your browser settings.
9. Contact Us
For questions about this Privacy Policy or your data, contact:
10. Changes to this policy
We may update this Privacy Policy to reflect changes in our practices or legal requirements. Updates will be posted on the
survey page or notified via email if we have your contact details.